Clear terms.
Plain language.

How Plantoat handles information.

Scope

This policy covers plantoat.com, private-beta signups, support enquiries and the Plantoat private-beta mobile app. It does not cover files or information you deliberately export to another service.

Information we collect

We collect information you provide, including account details, beta-list details, support messages and wedding-planning information you choose to enter. The app can include tasks, guest details, budgets, vendors, schedules, style information, media and private vows. Private vows use a separate author-only model and are not made visible through ordinary wedding collaboration roles.

We also process limited technical information needed for security, authentication, synchronization and service reliability. Cloudflare may process network and security signals when it protects forms with Turnstile or serves the website. We do not ask contact-form users to send passwords, identity documents, vows, guest lists or payment details.

Why we use information

We use information to provide and secure the service, synchronize authorized data, operate collaboration permissions, respond to enquiries, manage beta invitations, diagnose failures and understand aggregate website usage. We do not sell personal information or use private wedding content for advertising.

Sharing and processors

Information is shared with collaborators only according to the access you grant. Service providers may process information for hosting, authentication, synchronization, abuse prevention, database storage and aggregate analytics. Cloudflare currently hosts the website, protects public forms and stores waitlist and contact records. App infrastructure providers are described in the product’s in-app notices as the beta develops.

Retention

Waitlist records are kept while beta invitations and meaningful release updates remain relevant, and inactive records are reviewed within 24 months. Contact enquiries are kept for up to 24 months after the last interaction unless a longer period is reasonably needed to resolve a request or comply with law. App data is kept while an account or wedding remains active and is removed or de-identified through the account-deletion process, subject to limited security, backup and legal retention.

Your choices and requests

You can unsubscribe from beta email, change collaboration access in the app and request access, correction or deletion of information. Account deletion is available in the app’s Account security screen. To make a privacy request, use the contact form; do not attach identity documents unless Plantoat later gives you a secure, verified method.

Security, children and changes

Plantoat uses access controls, encrypted transport, local-first storage and service-provider safeguards, but no system can promise absolute security. The service is not directed to children under 13. Material policy changes will be dated here and, when appropriate, communicated to beta participants.

Joining the private-beta list.

The Coming soon form stores your email and, if supplied, your first name, relationship to wedding planning and preferred platform. Plantoat uses these details only to manage beta invitations and meaningful release updates. Cloudflare Turnstile helps prevent abuse without Plantoat storing an IP address in its waitlist table.

Joining is not a promise of access, a release date or a paid plan. You can unsubscribe from any message or ask for removal through the privacy contact form.

Terms for early access.

Eligibility and beta access

You must be able to enter a binding agreement where you live and be at least 13. Private-beta access is limited, may change or end, and may include unfinished features. An invitation is personal unless Plantoat says otherwise.

Your account and content

You are responsible for accurate account information, securing your credentials and the content you enter or share. You retain rights in your content and grant Plantoat the limited permission needed to host, synchronize, process and display it to you and collaborators you authorize.

Collaboration and acceptable use

Only invite people who should receive access and review their role and scope. Do not misuse the service, attempt unauthorized access, upload unlawful or harmful content, interfere with security controls or use the service to violate another person’s privacy or rights.

Planning responsibility

Plantoat is an organizational tool, not a substitute for professional, legal, financial, safety or vendor advice. Verify critical dates, payments, guest needs, addresses and day-of instructions with the responsible people. Exported files and messages leave Plantoat’s access controls.

Availability, changes and termination

Beta features, storage, integrations and access may change without a guaranteed uptime or release schedule. Plantoat may suspend access to protect users, investigate misuse or end the beta. You may stop using the service and request account deletion at any time.

Disclaimers and liability

To the extent permitted by law, the beta is provided “as is” and “as available,” without warranties that it will be uninterrupted or error-free. Plantoat is not responsible for indirect or consequential losses arising from reliance on beta planning data. Rights that cannot lawfully be excluded remain unaffected.

Changes and contact

Material changes will be dated on this page. Continued beta use after notice means the updated terms apply where permitted. Questions can be sent through the Contact page.